Property Management Coordinator София

Property Management Coordinator
София

At HRS Bulgaria, we believe the right job can transform a person's life and the right person can transform a business. We're passionate about connecting our candidates with the right job for them. You are not an exception!

The extensive experience in the human resources industry under our belt has given us valuable insights and extensive knowledge of the corporate cultures and thus enabled us to locate the best candidates for our clients.

Our client is a well-known international company operating in the oil and gas industry. For them we are looking for a highly motivated and responsible professional for the position of Property Management Coordinator.

The PM Coordinator requires an end-to-end understanding of real estate processes to effectively execute essential property management tasks, particularly those related to financial administration and reporting. This role includes ownership and maintenance of critical property management data and processes, such as budgeting, data analysis, accounts receivable, and accounts payable. The PM Coordinator serves as the first point of accountability internally and externally for real estate matters across the assigned property portfolio.

Responsibilities:

•    Oversee day-to-day property management activities for the property portfolio;

•    Manage relationships with co-locators, including participating in contract negotiations when required;

•    Support the implementation of co-locator strategies to maximize income through cold calling, liaising with external partners, and adopting best practices;

•    Represent the company in meetings with local authorities as needed;

•    Manage payment and invoice processes related to real estate transactions, ensuring the accuracy and timeliness of payables and receivables;

•    Handle daily real estate tasks such as lease administration, invoice processing, credit notes, dispute resolution, and system troubleshooting;

•    Perform month- and year-end closings, inflation escalation calculations, financial postings, and system entries in alignment with Mobility Finance;

•    Provide full administrative support for real estate operations, including acquisitions, lease renewals, contract extensions, disposals, records management, and payment processing;

•    Address issues and manage correspondence with neighbors, landlords, local authorities, and tenants, escalating as necessary;

•    Ensure timely payment of taxes and fees and optimize tax compliance according to regulations;

•    Manage contracts with private companies for garbage fee arrangements, including invoice payments;

•    Maintain full administrative control over internal systems, including contract archiving and records management, acting as the Records Management Focal Point for the Mobility Network;

•    Analyze real estate financial reports and databases, including preparing and reporting budgets;

•    Support CAPEX financing processes by preparing and submitting accurate calculations on time;

•    Coordinate HSSE (Health, Safety, Security & Environment) compliance by regularly ensuring tenant adherence to applicable rules;

•    Collaborate with local and external delivery teams to validate data and ensure efficient and compliant Real Estate Property Management (REPM) processes.

Qualifications and Skills:

•    University degree;

•    Background in accounting or real estate business preferred;

•    Basic financial skills with 2–3 years of relevant experience;

•    Knowledge of RE-FX system and streamlined property management processes is a plus;

•    Proficiency in MS Word and Excel; experience with SAP is advantageous;

•    Legal knowledge (e. g. , understanding and interpreting contracts) is a plus;

•    Experience working with databases is advantageous;

•    Structured and organized approach with strong attention to detail;

•    Excellent communication skills;

•    Fluency in English.

The company offers:

•    Opportunity for professional development;

•    Working in a fast-paced international environment with experienced and motivated professionals;

•    Global know-how in a world-class organization, a leader in its area;

•    Team of interesting, inspiring, international, and supportive colleagues;

•    Attractive remuneration and benefits package.

If you recognize yourself in this position, please send us your CV in English. Only shortlisted candidates will be approached. HRS Recruitment Services has License №2525 valid from 26. 04. 2018